Step 1 > Register a user name and password
The Yancoal Contractor Management System to register your business can be found by selecting the button below.
Start by entering a user name of your choosing, plus your email address and a password. You’ll be emailed confirmation.
Step 2 > Register business details and answer profile questions
Using your new details, login to the Yancoal Contractor Management System.
Follow the process to register your business by answering profile questions. You will need to know your Yancoal contact and have a good understanding on the type of work your company will be performing on site. More information about the required documents can be found on the Help and Resources page.
Step 3 > Pay for registration
Business registration costs $100 + GST annually. This cost is for the verification of your company information and documents, the management of your profile, and includes access to local support teams if you need help in the system.
Depending on your site and activities, you may also be required to complete a desktop Health, Safety and Environmental Management System (HSEMS) review of your policies and procedures every three years.
- Category 1 (Office-based/non operational activities) – HSEMS review not required
- Category 2 (conducting routine operational activities)- HSEMS review – $500 + GST
- Category 3 (conducting higher risk activities)– HSEMS review-$800 +GST
Step 4 > Upload insurances and licences
You will be prompted to upload copies of the licences and insurances you selected in step 2 for verification. Depending on the work your business does, you’ll be prompted to upload the following:
– Workers Compensation Insurance policy
– Public & Product Liability Insurance policy
– Professional Indemnity Insurance policy
– Motor Vehicle Insurance policy
– Plant & Equipment Insurance policy
– Company Trade Licences (for example electrical contracting license)
– Safety Management Plan or SWMS documents
On successful review, you will be emailed that your business registration is complete.
To reach compliance to work for Yancoal, you must next register your workers, purchase their site access cards, and book their inductions. Expand the steps below.
Step 5 > Complete Health, Safety and Environmental Management System (HSEMS) review (if required)
The final step for company registration is to complete the HSEMS review if required, an independent desktop audit of your documents by a WHS specialist. More information about HSEMS reviews can be found on the Help and Resources page. The documents you’ll be asked to upload for your HSEMS review depend on your category (outlined in step 3) and may include, but are not limited to:
- WHS / OHS Policy
- Environmental Policy
- Risk Management Procedures
- Systems of Work process including incident management
- Drug and Alcohol management
- Emergency management
- Training procedures including induction management
- Sub-Contractor Management (if applicable)
- Continual improvement processes
On successful review, you will be emailed that your company registration is complete. To finalise your registration, you will be sent login details to register your workers, purchase their site access cards, and book their inductions.
To reach compliance to work for Yancoal, you must next register your workers, purchase their site access cards, and book their inductions. Expand the steps below.